Reserve a Room

This form is for reserving facilities at Pima JTED locations and is only a request. Confirmations will be sent once the room has been booked.

General Information:

The first step in reserving a Pima JTED facility is to fill out the form below. Shortly after submitting this form you will receive information about whether you have been confirmed for the room.

The form will request your desired room set-up. Along with the choices you may decide that you will set up and return the room to its original set-up.

If your request is denied due to another scheduled event you will be personally contacted to select another date or room.

If you have any questions, please contact Jennifer Atteberry-Pierpont.

Reserve a Room

"*" indicates required fields

Requester Details

Today's Date*

MM slash DD slash YYYY

Name of Requester*

First Last

Email*

Phone*

Event Details

Title of Event*

Number of Participants (approximate)*

Date of Event*

MM slash DD slash YYYY

Name of Host if different from Requester

First Last

Starting Time*

Hours

Minutes

AM/PM

Ending Time*

Hours

Minutes

AM/PM

Add additional dates if the room reservation is for more than one day

Room requested*

The numbers following in ( ) are the maximum number of people that the facility can handle as theatre seating and tables/chairs. Not all rooms are suitable for a theatre seating option.

Please list the room you would like to request

Are you a JTED Central Campus Employee or is this meeting sponsored by a JTED Central Campus Employee?*

Name of the Sponsor

First Last

The JTED employee or sponsor is responsible for contacting and working with the campus front desk at least 72 hours in advance to confirm the room set-up and other accommodations, requests are being addressed.

Email of Sponsor

Phone Number of Sponsor

Additional Details

How should the room be set up?*

Please specify your requested room set up

Will you need IT support?*

Yes

Unsure

Please provide 10 days advance notice prior to your event to ensure availability of a network technician. Minimum service charge of $50 per staff hour may apply.

Please describe what computer and technical services you may need. ie wifi access, microphones, presentation audio/visual needs (charges may apply)

In addition to Room Set Up, what Associate support will you need?

Room clean up

Administrative assistance during event

Other (please specify below)

*Minimum service charge of $50 per staff hour may apply.

Please specify what other assistance you require

Do you plan to bring in any food or drink?*

Yes

The JTED employee or sponsor is responsible with making arrangements with the campus front desk for the room to be cleaned if food and/or drink are served.

Do you need beverage service? (charges may apply for beverages and staff hours)

Water

Coffee

Tea

Other (please specify below)

List beverages you would like to inquire about

Would you like information about potential catering options?*

Yes

Would you like to request additional items from JTED for your event? ie table cloths, easels, serving utensils, center pieces etc (charges may apply)*

Yes (please specify below)

Please specify what additional items you would like to request

All JTED employees are responsible for submitting an Associate ticket for room set up, as well as an IT ticket if technical support is needed. Please contact Jennifer Atteberry-Pierpont with any questions about room reservations. Call 520-352-5833. Thank you.

Mandatory Fields*

To ensure success with submitting your form, make sure that all mandatory fields are completed. You should receive a notice if your form was submitted properly.

I acknowledge that I have read the above information.

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